Sarah,
good suggestions but maybe not practical for the type of work I do. For a typical All-Breed Show, I'll send out multiple proofs to some 400 people. In a weekend, that's 2 shows and 800 people. To include releases and expect to be able to handle the administrative piece of sending, receiving and filing is simply not practical.

As for the type of proofs, I've sent small. I've sent larger with screened copyright info over the image. I've sent large with copyright. I've sent large without copyright.

When they're small, people can't see them. When they are larger but with screened copyright info, folks can't see the expression of the dog/handler/judge. If large with copyright, it always goes over something they want to see. If no copyright, they scan and steal.

I believe that on-line proofing is the realistic solution but there is the reality that (believe it or not) not everyone has a computer or is web-literate. So, what do you do for those folks?

Creating more process for me is not the right answer. My time is money (or actually it's cost). I need a solution that minimizes my administrative costs while maintaining the number of orders I now get.

Jim